The Rotary Club of Tyler
New Member Orientation - Tyler Rotary Club 08/03/2009
Prepared by George Moses
A True Rotarian is:
not a builder of monuments of brick and stone. If we work upon marble it will perish; if we work on brass, time will deface it; if we erect temples, they will crumble into ruins. But if we work upon immortal minds, if we imbue them with the full meaning of the Spirit of Rotary as expressed in our Objects and with the fear of God an love and fellow men, we are engraving on those tablets something that will brighten all eternity and make Rotary an immortal force as long as civilization shall endure
father of the Rotary Foundation and Rotary International President, 1916-17
Kumph, father of the Rotary Foundation and Rotary International President, 1916-17
Service above Self
He Profits Most Who Serves Best
History of Rotary
Rotary Club was organized in Chicago by a young lawyer named Paul P. Harris, and held its
first meeting on February 23, 1905, with four business and professional men in attendance. The
meeting was held in the
met in rotation at each others places of business, hence the name Rotary.
The men met in rotation at each others places of business, hence the name Rotary.To make the club a representative cross section of the business and professional community, only one representative of each business or profession was admitted. This was the beginning of the classification principle of membership.
The Object of Rotary
The Object of Rotary is to "encourage and foster the ideal of service as a basis of worthy enterprise"
There are four areas by which this ideal of service is fostered:
First: The development of acquaintances as an opportunity of service.
The Avenues of Service
The Four Avenues of Service represent the four elements of the Object of Rotary. They are:
One of the most widely printed and quoted statements of business ethics in
the world is the Rotary 4 Way Test
One of the most widely printed and quoted statements of business ethics in the world is the Rotary 4 Way Test. It was created by Rotarian Herbert J. Taylor in 1932 when he was asked to take charge of the Chicago based Club Aluminum Company, which was facing bankruptcy.
Of the things we think, say or do:
Declarations of Rotarians in Business and Professional Relations
As a Rotarian engaged in a business or profession, I am expected to:
The Rotary Motto
The principal motto of Rotary is: Service Above Self
The secondary motto is: He Profits Most Who Serves Best
The Rotary Wheel Emblem
In 1923, Rotary adopted as its official symbol the present gear wheel with 24 cogs and six spokes. An Aggie engineer recognized it would not work if it did not have a keyway so later in 1923, the keyway was added to the official Rotary emblem.
The emblem is made into a lapel pin presented to new members of Rotary, and Rotarians are encouraged to wear the pin in their daily business activities.
The Rotary Flag
Most clubs have a club banner which is the Rotary flag with the words Rotary Club above the wheel emblem and the name of the city and state below the emblem.
The Rotary Club
The Rotary Club of Tyler was chartered in May 1920 and
was the fifth club chartered in northeast
The Organization of Rotary International
A technical Distinction; The Rotary Clubs belong to Rotary International and the individual is a member of a Rotary Club, not Rotary International.
International is divided into Zones with a number of Rotary Districts in each Zone. The
president, Secretariat and Board of Directors govern Rotary International. There are
17 directors in RI who are elected for two year terms with an overlap of members to
Rotary International is divided into Zones with a number of Rotary Districts in each Zone. The president, Secretariat and Board of Directors govern Rotary International. There are 17 directors in RI who are elected for two year terms with an overlap of members to provide continuity.
The Rotary District
District Governor has been extensively trained
to do his or her job while serving a year as District Governor.
Each District Governor has been extensively trained to do his or her job while serving a year as District Governor.In addition, each governor and if possible their spouse must attend a Governors Elect training meeting held in the spring of the year in which they are to become governor. This training is presently held in
Some of the duties of the District Governor are:
The District Conference
Conference is the annual Business meeting for the District
held in the late spring of the year. It is chaired by the outgoing District
The District Assembly
In view of the annual leadership turnover each year, special effort is made to provide instruction to the incoming club officers and District leadership. The assembly is conducted by the incoming governor to prepare and coordinate the leadership for the coming Rotary year. The assembly is scheduled in the spring prior to the District conference. The areas normally covered are:
The Mid Year Review
The current District Governor usually calls a meeting in January or February. The Mid Year Review is just that, a review of the progress of the District in achieving District and Rotary International goals and planning on how to insure all goals will be met by the end of June.
The Rotary Foundation Seminar
The District Governor usually holds a Rotary Foundation seminar in the fall of the year to provide information on the programs of the foundation and review the progress in achieving the District and Rotary International goals for the year. In addition, there may be a special Foundation Dinner held in the spring to honor Paul Harris Fellows for the previous year.
PDG Bill Campbell Club Performance Awards: A District award recognizing the outstanding clubs in the District. Clubs are recognized according to club size, with an overall District winner declared after the completion of the Rotary year. A traveling trophy is presented to the club of the year. The award is named after the late PDG Bill Campbell of the Rotary Club of Mount Vernon.
RI Presidential Citation: This is an award for clubs that have achieved the goals set by the President of RI in each of the four avenues of service. Awards are based on club size.
"Theme for 2013-2014"
of Rotary International (RI) is located at
The RI internet website is www.rotary.org
RI holds an
international Conference in May or June of each year for all persons who desire to attend. The
conference is normally held every other year in the
The Unique Service Club
three areas in which Rotary Clubs differ from all of the other service clubs in the world.
There are three areas in which Rotary Clubs differ from all of the other service clubs in the world.
I. Member qualifications:
Basically an active member shall be an individual who is a sole proprietor or in a leadership, supervisory or executive position in a business or profession or a person with discretionary power over their time. This eliminates such persons as secretaries, tellers, teachers and the like.
Types of Membership: Effective
1. Active: A person of good character and reputation who meets the criteria listed in the paragraph above. A club may have up to five members with the same classification or if the club has more than 50 members, up to 10% of the clubs membership.
2. Honorary. A person who has performed meritorious service in furthering Rotary ideals may be elected by the club as an Honorary member. This designation is normally reserved for someone who for one reason or another would not normally be considered for active membership. The honorary member has the rights and privileges of active members in their own club only; except that they may not hold office in the club and are not subject to attendance requirements. The designation is valid until withdrawn by the clubs board of directors.
Membership in Rotary is not Universal
It must be remembered
that membership in Rotary is not universal. One is a member of only the local
club. If you move to an area outside of your
clubs jurisdiction, you must join another club to remain a member of Rotary. Under
the new rules effective
II. Classification System:
The Rotary plan of membership provides a means for having in the Club, a representative of every recognized business, profession or institution activity in the community so far as is possible. This ensures a wide cross of community representation and insures the club represents the whole of the business and professional community in the area designated for the club to draw its membership.
III. Attendance Requirements:
four conditions under which membership may be terminated by the Clubs board of
Directors for lack of attendance.
There are four conditions under which membership may be terminated by the Clubs board of Directors for lack of attendance.
1. If you miss four (4) consecutive meetings without make up or good and sufficient reason. The Board of Directors may excuse an absence for reasons as outlined in the Clubs By-laws.
2. You must attend or make up at least 50% or your Clubs scheduled meetings in each semi-annual period (Jul-Dec) and (Jan-Jun)
3. Thirty percent of your attendance must be at your own club.
4. You must be present for 50% of each meeting (30 minutes) to get credit for the meeting.
Making up for Missed Meetings
What should I do when I miss my Clubs regular meeting ???
Rotary has a provision for Make Up of missed meetings which enable you to attend another Rotary Club anywhere in the world, and receive credit for missed home club meeting. You have two weeks prior to a scheduled meeting and two weeks after the scheduled meeting to receive credit for making up a missed meeting. You should promptly notify your club secretary of your make up to insure you and the Club receive credit.
There are a
number of clubs in the
The newest way to make up is through e Club one the Cyber Club of Rotary. By logging on to the clubs web site at www.rotaryeclubone.org and following the instructions in the Club make up center block in the upper right hand corner of the web home page, you can make up a meeting. Be sure to notify the Club Secretary for credit.
Proposing a New Member
Proposing a Member for Active Membership It is important for club members to understand that a prospective member is not formally proposed until the Board of Directors has approved an application. The club member proposing a new member will fill out an application and deliver it to the Club Secretary. The board has a maximum of thirty (30) days to act on the application. It should be checked by the membership committee and the classification committee to insure the individual is qualified as outlined in the club by-laws. Once approved, the application with board approval is then taken to the prospective member along with a letter that outlines the privileges and obligations associated with being accepted for membership in Rotarian. The proposed member is then asked to sign the application signifying that they understand the privileges and obligations and that they agree to have their name placed before the club for approval. The name is then announced to the club and if no written objection is received from a club member within seven (7) days, then the member is approved for induction as soon as they have paid their induction fee (if applicable).
If a member of the club has a reason they do not believe the individual being proposed meets the qualifications for being a Rotarian, they must state their objection in writing to the club secretary within seven (7) days of the announcement of the proposed membership to the club members. If an objection is received the board of directors will consider the objection and vote on whether the individual shall be inducted over the objection of a member. If approved, the individual will be inducted upon payment of the induction fee. If disapproved, the board shall notify the proposed individual.
It is rare that a membership proposal will be disapproved after the board has initially approved the application, but there are occasions when a club member has a valid reason for stating an objection and the membership is disapproved.
The change to the by-laws made by the Council on legislation also provides that if a Rotarian that is transferred or for other reason leaves the area serviced by the local club, the losing club or the member may request that they be admitted to membership in another club that services the area to which the individual is moving. Unless the classification for the individual is filled, or another valid reason for objection is received, the individual will be admitted to the new club.
Honorary memberships may be proposed by the board of directors or referred to the board by a club member. As with active membership, the board is the approving authority for the proposal.
Financial Responsibilities of a Rotarian
expected to take care of their financial obligations to the Club promptly.! The mandatory obligations are:
1. When approved for membership, there is a $75 induction fee unless the individual is a prior Rotarian or proposed for Honorary membership
2. Club dues are $250.00 per year paid in two installments on July 1 and January 1. When a member joins the club they will be billed for a pro-rated amount of the semi-annual payment.
3. Dues are due within 30 days. If a member is more than 30 days in arrears the secretary will notify the club president who will take appropriate action which may include proposing to the board of directors that the member be dropped from membership.
4. Club dues include $37.00 for RI dues, $15.00 for subscription (mandatory) to the Rotarian magazine and $50.00 for District operations. The remainder is used to pay Club operating expenses.
Foundations: There are two foundations to which the member is asked to contribute.
The Tyler Rotary Foundation
The Tyler Rotary Foundation is a local 501c-3 foundation designed to support the clubs programs. Members are asked to contribute $ 100.00 a year to this foundation if they are able. The payments may be made in conjunction with the semi-annual dues payments in July and January, The Rotary Club of Tyler is not a tax deductible organization.
The Rotary Foundation
The Rotary Foundation is the cornerstone for Rotary service and programs. It is trust fund that is administered by 13 trustees who are appointed by the RI Board of Directors.
It was initiated at the 1917 International Convention to provide a means of funding Rotary programs on a continuing basis. After a slow start due to two world wars and the depression, contributions really took off in 1947 with the death of Paul Harris. Memorial gifts poured in to honor the founder of Rotary. From that time on, the Foundation has been achieving it noble objective of furthering understanding and friendly relations between peoples of different nations and providing support for the underprivileged of the world The foundation is now receiving more than $60 million a year for educational and humanitarian work around the world.
The crowning achievement of the Foundation
to date has been the Polio Plus program.
The goal of the program was to eliminate polio from the world by 2000.
Due to the scope of the project and the addition of immunization of children for childhood
diseases, under the sponsorship of the United Nations, the deadline has been extended as
The Two Methods of Funding the Rotary Foundation
The Annual Fund. The Rotary Foundation is financed by primarily by voluntary contributions from Rotarians, Rotary Clubs, and other individuals, corporations or charitable trust funds. Each years annual donations are placed in a trust for investment for and then spent the third year. The income pays all operating costs of the Foundation so 100% of an contribution is utilized for programs. The Foundation is a 501 C-3 organization for purposes of Income tax to U.S. Investors or foreign investors where applicable by the laws of their country. The annual fund is financed primarily by contributions made to Paul Harris Fellowships. When a Rotarian or a Club makes a $1,000 donation to the foundation in the name of an individual, the individual is designated as a Paul Harris Fellow. The fellowship may be in the Rotarians name or may be designated to honor some other individual (living or dead) such as:
Contributions may be by lump sum, or more commonly by accumulation of contributions over a period of up to ten years as a sustaining member for $100 per year. The goal of Rotary is for every member to be a sustaining member. If a member needs to make a choice between the Tyler Rotary Foundation and The Rotary Foundation, being a sustaining member of the Rotary Foundation should take priority.
Four primary ways to become a Paul Harris Fellow:
The Permanent Fund
The permanent fund is an endowment fund that was started to provide a steady income to the foundation. The initial goal of $200 million was surpassed six years ahead of schedule. The next target is US $ 1 Billion by 2025.
Unique Features of the Rotary Foundation
The foundation is unique to charitable foundations for a number of reasons including:
The Two Types of Programs Funded by the Foundation
I. Educational Programs:
There are four types of educational programs funded by the Foundation.
1. Ambassadorial and Cultural Scholarships:
Ambassadorial Scholarships are one the major programs of the foundation. It is the most extensive university level international educational scholarship program in the world. Based on funds donated to the Foundation, each year, our District is awarded one or two scholarships. The most familiar of these scholarships is the Academic Year Scholarships which are for non Rotarians to study abroad at a college or university for one year. The program serves both an educational and as a cultural exchange. Students are sponsored by a Rotary Club in their home country and hosted by one or more clubs in the area where the university they are attending is located. During their year of study, they are also expected to visit with the Rotary clubs in the area. Upon return to their home country, it is also anticipated they will give programs to the sponsoring club and other clubs in the area. Many scholars become Rotarians. In addition, Rotary awards Multi-Year Ambassadorial Scholarships for two or three years of degree-oriented study abroad; Cultural Ambassadorial Scholarships for three or six months of intensive language study and cultural immersion in another country; and Vocational Study Scholarships, awarded on a world-competitive basis. Funding is based on the type of scholarship. The academic year scholarship covering round trip transportation, tuition and fees reasonable living expenses, limited language training (as determined by the Rotary Foundation), and miscellaneous expenses has a specified limit which was $24,000 in 2000-2001.
2. Group Study Exchange Teams (GSE):
Teams of four non Rotarian business or professional men and women are selected from our District every other year to spend four to six weeks in a foreign country as guests of another Rotary District. The hosting District also sends a team to our District usually timed so that they may attend our District Conference as well as visiting the clubs within the District.
teams gets the opportunity to study social, economic, business and cultural conditions and
to observe how business men and professionals in their own profession operate in another
country. They stay in the homes of Rotarians during their trip abroad. The GSE
program is one of the important benefits of giving to the Rotary Foundation.
Entitled Districts based on their Districts giving to the Foundation, select a
District in another country and arrange and exchange of teams.
The GSE teams gets the opportunity to study social, economic, business and cultural conditions and to observe how business men and professionals in their own profession operate in another country. They stay in the homes of Rotarians during their trip abroad. The GSE program is one of the important benefits of giving to the Rotary Foundation. Entitled Districts based on their Districts giving to the Foundation, select a District in another country and arrange and exchange of teams.
3. Rotary Grants for University Teachers:
Provides funds to higher education faculty to travel abroad and teach in colleges or universities in developing countries.
4. The Rotary Centers for International Studies in Peace and Conflict Resolution:
Provides opportunities for scholars to focus on dealing effectively with the obstacles that currently impede international cooperation and peace.
II. Humanitarian Programs
Effective July 1, 2003, the Rotary Foundation Trustees have adopted a new structure that will organize Humanitarian Programs grants into four categories.
District Simplified Grants, which allow Districts to use part of their District Designated Funds to support service activities in the district not currently covered by various other grant programs.
Individuals Grants, which will replace Rotary Volunteer and Discovery Grants. This program subsidizes the travel expenses of Rotarians, Foundation Alumni and Rotarians who have volunteered their services and expertise in another country for at least four weeks. It will also provide seed Money in the form of travel and related expenses for the development of international Rotary Service Projects.
Matching Grants This Rotary Foundation program matches contributions raised by Rotary clubs and Districts for international service programs involving Rotary clubs in two or more countries. There are two types of Matching Grants:
Minor for projects costing US $2,000 or less
Major for grants from US $2,000 to $150,000
Special Immunization Programs
Foundation Blane community Immunization Grants programs provides up to $1,000 in matching
funds to U.S. Rotary Clubs to help them improve immunization levels in their communities. The grants are intended for new projects in the
Foundation Blane community Immunization Grants programs provides up to $1,000 in matching
funds to U.S. Rotary Clubs to help them improve immunization levels in their communities. The grants are intended for new projects in the
Is an ongoing special program to originally eliminate polio from the world by the year and has already been discussed under the Rotary Foundation. A special two-year campaign was launched on this year to raise an additional $200 million dollars with funds matched by the Bill and Melinda Gates Foundation, the United Nations Foundation and the World Bank. To date Rotary has contributed over $600 million dollars.
Rotary Foundation Awards
Trustees of the Rotary Foundation present two special awards to Rotarians who render unusual service to the Foundation.
Citation for Meritorious Service: Each year, the District Governor may recommend a limited number of individuals for the Citation for Meritorious Service to the Foundation. This award recognizes significant and dedicated service by a Rotarian in the District to promote the programs of the Rotary Foundation and thus advance the Foundations goal of better understanding and friendly relations among people of the world.
Distinguished Service Award: One member of the District may be recognized with the Distinguished Service Award each year. It is based on a much broader basis and spreads beyond the District level with normally covers and extended period of time. Individuals nominated for their award must have already received the Citation for Meritorious Service
Other Rotary Programs
In addition to the Foundation programs, there are several other programs that are of special interest to District Rotarians. These programs are recognized by ROTARY INTERNATIONAL and participation is encouraged. However, they are not funded by ROTARY INTERNATIONAL.
The youth exchange program is one of Rotarys most popular programs to promote international understand and develop lifelong friendships. It offers young people interesting opportunities and rich experiences to see another part of the world. High school students usually spend a full academic year in the home of one or more Rotarians. Shorter programs are also available. Unlike the Foundation programs, the exchange is arranged directly with the exchange between a student in a foreign country and a student in the District. Funding is the responsibility of the individual students and their families.
Some Rotary clubs assist in the funding, but the majority of the expense is borne by the students family. Rotary serves as a clearing house by helping to publicize the program and accept names of students seeking to use the exchange program. Rotary sets the rules that must be observed including restrictions on driving in a foreign country by students while participating in an exchange program. The program is open to dependants of Rotarians since the family or club funds sponsor the exchange. The 2008 exchange will be with Japan.
The Rotary Youth Leadership Award (RYLA)
program is a District run program for high school students selected and sponsored by clubs
within the District. The students assemble at
INTERACT is an organization for high school students designed to provide opportunities for boys and girls of high school age to work together in a world fellowship of service and international understanding. Each INTERACT club must be sponsored and supervised by a Rotary Club and requires a faculty sponsor at the school where the club is organized. The INTERACT club must plan annual projects of service to its school, community or world. There are presently eight INTERACT clubs in the District.
ROTORACT is a program similar to INTERACT at the, Jr Colleges or College level. There are no INTERACT clubs in the District at this time.
ROTARY INTERNATIONAL DISTRICT 5830
ANNUAL GOALS FOR THE DISTRICT SET BY DISTRICT GOVERNOR
THE DISTRICT GOVERNOR ESTABLISHES A SET OF
GOALS FOR THE DISTRICT TO MEET DURING THEIR TERM AS GOVERNOR FOR THE DISTRICT .
What is Expected of You as A Rotarian
1. Attend meetings of your Rotary Club on a regular basis.
2. Make up meetings that you miss.
3. Stay current with your Club financial obligations.
4. Attend each meeting of the club committee to which you have been assigned. If not assigned to a committee, select one and volunteer.
5. Try to attend a District Conference, a Mid Year Review and District Foundation seminar during your first year as a Rotarian.
6. Become a Paul Harris Fellow or a Sustaining Member within one year of your induction.
7. Bring in a new member to the Club in your first year.
8. Wear your Rotary Pin on a Daily Basis.
10. Put service above self.